The APeX Host Coordinator position is responsible for APeX’s “open to all” social events including the munches and Meet & Greet, and Ds discussion group.

Host Coordinator is responsible for:

• Finding a host for each Sunday Munch, North Country Munch and Meet-and-Greet event held by Albany Power eXchange.  Ensuring the Ds discussion group has a moderator and topic for their next gathering.
• In the event that they cannot find a host, hosting the event themselves or contacting the board for assistance.
• Following up with the host/moderator after each event in order to get a status report on how the event in question went.
• Reporting any problems to the APeX Board of Directors.
• Ensuring that each host has a package of hosting supplies (name tags, markers, etc.) prior to the event & retrieving remaining supplies after the event for future use.
• Procuring name tags and markers as needed to restock hosting supplies (expenses to be reimbursed by APeX.
• Contacting each venue in advance to confirm time & availability.
• Assisting in promotion of each event on FetLife, Yahoo groups, and other appropriate media.

Note: Jackie may be contacted for assistance in finding a host for the NCM. Event Hosts are responsible for: (All Events)

• Greeting each member and providing name tags for them.
• Ensuring new members are introduced around to existing members.
• Ensuring any furniture moved or other changes to the venue are returned to a “how we found it” state.
• Encouraging attendees to depart at the established end time for the event so that the venue may clean up or close on time. (Especially important for the Meet & Greet).

(Sunday Munch Only)

• Coordinating setup and return of tables into the APeX configuration.
• Collecting receipts from each member who attends – turn all of these in when requested to the venue.